HubSpot for Event Management

Seamless Event Management: Track and Organize Your Event Data with HubSpot

HUBSPOT'S ROLE IN EVENT MANAGEMENT

HubSpot's All-in-One Platform: The Ultimate Solution for Event Management

Just as HubSpot helps companies optimize sales processes, nurture leads, and boost conversions, it is also an invaluable tool for managing events.

From orchestrating session details to streamlining ticket processes, HubSpot's all-in-one platform brings all of your data together, elevating your strategies, maximizing attendance, and driving remarkable success for all of your events.

Featuring app, event•hapily.

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Build an Event Management Data Model

Capture event data that matters to you with HubSpot's Custom Objects

By expanding HubSpot's database scheme using HubSpot's Custom Objects, you can capture only the event data that matters to you.

Supercharge your event management processes with custom objects like:

Events
Attendees
Sessions

Speakers
Sponsors
Event Tickets

Build Event Sites with a Session Custom Object

Utilize CMS Hub and Custom Objects to dynamically populate your event site

For an event with multiple sessions, a Session Custom Object is a must-have. You can use this custom object to dynamically populate session information on your website.

HubSpot's CMS Hub can pull session details directly from the session records to dynamically populate information on your event site such as:

Descriptions
Location details
Duration

Start & end time
# of registrants
Max capacity

Maintain Event Sponsor Relationships

Store and organize important event sponsor information with custom objects

Sponsors are integral to an event's success. Keep them organized and display them front and center with a Sponsor Custom Object.

With a Sponsor Custom Object you can:

Store company name, contacts and logo files
Associate them to their companies, events and sessions
Dynamically populate Sponsor info on event sites

Streamlining Event Speaker's Experience

Track and manage event speakers from sign up to session time

An event isn't an event without its speakers. Treat them like the VIPs they are with a streamlined speaker experience from sign up to session time by utilizing HubSpot's custom objects.

With a Speaker Custom Object, you can do a number of things including:

Build a pipeline to invite and track speaker signups
Utilize a pipeline to ensure seamless speaker registration
Automate speaker communications such as notifying them when their session is full

Capture & Report on Attendee Data

Track attendee data for insights into event effectiveness

Attendee data is critical to your event. By storing this data on the Attendee Custom Object, you can track any deals or revenue that resulted from the event, to report on event success.

It also allows you to see attendees' relationships with other custom objects such as:

Other events attended
Session attendance
Ticket type or tier purchased and more!

Manage Event Tickets

Promote sales and analyze ticket data all in one place

The Ticket Custom Object can store information regarding each ticket tier or type - basic, virtual, VIP, etc.

This can help you organize and report on details within each ticket record including:

Descriptions
Number of tickets available
Price of tickets
Events that the tickets apply to

Report on Leads from Events You're Attending

Track the ROI for attending in-person events

As attending in-person events start to ramp up again, how do you track ROI? HubSpot has a solution.

Build a custom object for each event, enabling you to:

Organize event info including, team members' attendance, event date, sponsor details etc
Monitor the revenue influenced by the event, such as Closed/Won deals attributed to it
Associate and manage contacts that your team met and talked with

Trade Show Floor Plan CRM Card

Manage and sell booths for your event inside of HubSpot

If you host an event with booth space for sponsorships, you need to be able to seamlessly manage and sell your booths.

On the event custom object, you can build a CRM Card that allows you to:

Easily see booth availability as well as pricing
Associate companies to booths
Create a deal to complete the sale

Custom Object_ Tradeshow Booth Floor Plan - Record (1)

Event Management Case Study

Check out our work for the annual event, SXSW

Aptitude 8 helped SXSW cut costs and streamline processes with a migration to HubSpot Sales Hub.

As a result of this project, SXSW was able to standardize their processes resulting in:

↑ Increased visibility

↑ Increased awareness

↓ Saved time